Comparison

Best wedding seating chart apps (2026): an honest comparison

Last updated October 17, 2026

In short: For a couple planning one wedding on iPhone or iPad without a subscription, Headtable is free for up to 50 seated guests and Headtable Pro is a one-time US$12.99. If your guest list already lives on Zola, Zola's seating chart pulls it in, free for up to 15 guests. Seat Puzzle draws the most detailed floor plans, on every platform, by subscription. PlanWed suits couples who want an all-in-one planner on Android, iPhone and the web. Seatsy is a low-cost iPhone and iPad option with spreadsheet-style editing. Prismm (AllSeated) no longer takes new events, and The Knot centers on the guest list and RSVPs rather than a seating chart builder.

Who wrote thisEvatech Innovations, the makers of Headtable. We've tried to be fair: every fact about another app comes from its App Store page or its own website, checked on October 17, 2026, and a "—" means the vendor doesn't say. If something here is wrong, email contact@imaigination.art and we'll fix it.

The apps at a glance

App	Platforms	Pricing	Free seating limit	Offline	Export and print	Online RSVP
Headtable	iPhone, iPad	Free, then Pro as a one-time purchase (US$12.99)	50 seated guests; unlimited guest list	Yes	Free: chart as PDF or image, guest list CSV. Pro: escort list, place cards, table numbers, poster	Yes, by private link; first 8 replies free, every reply with Pro
Seat Puzzle (Wedding Seating Chart Planner)	iPhone, iPad, Mac, Android, web	Subscription: weekly, monthly or yearly (US$5.99 a week, US$19.99 a month, US$69.99 or US$129.99 a year)	— (free demo)	Yes	PDF, image, guest CSV; print	Yes, an RSVP page from Seat Puzzle Web
Zola	Zola iOS app and web	Free, then a US$14.99 in-app purchase to seat more guests	15 guests	—	PDF or Excel	Yes, a free RSVP tracker
The Knot	Web, iPhone, iPad	Free	—	—	Printable seating chart templates; the guest list downloads as a spreadsheet	Yes, free RSVP tracking
PlanWed	iPhone, iPad, Android, web	Free, then a Premium subscription (US$4.99 or US$19.99)	10 guests, one table per shape	—	Exports need Premium	Yes, on its wedding website (free plan)
Seatsy	iPhone, iPad; iCloud sync with Mac	Subscription (US$0.99 a week, US$4.99 a month, US$9.99 a year) or US$19.99 lifetime	— (free starter plan)	Yes	PNG layout, guest list CSV	—
AllSeated / Prismm	Web, now part of Cvent	No new events since September 2026. Existing events can be edited through June 2027, then become view-only in Cvent.

Prices are from the US App Store on October 17, 2026 and vary by country. Platforms are the ones each vendor names for its seating chart. "—" means the app's App Store page and website don't say.

Who each app is best for

Headtable: couples and hosts planning one event on iPhone or iPad

Headtable does the seating job end to end: the guest list with groups, meals and dietary needs, a canvas with round, oval, square, head, sweetheart and long banquet tables, keep-together and keep-apart rules with an Auto-arrange that respects them, RSVPs by private link, and a print pack for the day. It works offline, needs no account, and Headtable Pro is paid once. It isn't for Android, a computer or CAD drawings.

Seat Puzzle: planners who need detailed floor plans on every device

Seat Puzzle draws floor plans up to 500 by 500 feet with walls, doors, windows and a large item library, runs on iPhone, iPad, Mac, Android and the web, and shares events with view-only or editable links. Its App Store listing says professionals use it to manage events for all their clients. It's a subscription, which suits someone planning events all year. Read Headtable vs. Seat Puzzle.

Zola: couples whose guest list is already on Zola

Zola's seating chart pulls in your Zola guest list, so there's nothing to import, and downloads as a PDF or Excel file. It runs in the Zola iOS app and on a computer, and is free for up to 15 guests, with a Premium unlock for more.

The Knot: the guest list and RSVPs, with a separate seating tool

The Knot's free guest list tracks RSVPs and meal choices and downloads as a spreadsheet, and its website offers printable seating chart templates. We couldn't confirm a drag-and-drop seating chart builder on The Knot's website, although its App Store listing mentions seating arrangements, so check your Knot dashboard. Many couples keep The Knot for the website and RSVPs and import the guest list into a seating app.

PlanWed: an all-in-one planner on Android, iPhone and the web

PlanWed puts the budget, checklist, wedding website with RSVPs, timeline and seating chart in one plan that two partners edit in real time. Its free plan seats 10 guests with one table per shape; the full seating chart and exports need Premium, a subscription.

Seatsy: spreadsheet-style editing on iPhone and iPad

Seatsy pairs a floor planner with a spreadsheet mode for editing many guests at once, imports CSV, TSV and XLSX files, works offline without an account, and can sync to a Mac through iCloud. It has a free starter plan, and paid plans from US$0.99 a week to a US$19.99 lifetime purchase.

AllSeated / Prismm: existing events only

Prismm, formerly AllSeated, stopped taking new events in September 2026, and venues move to Cvent Event Diagramming. Couples with a Prismm event can read how to move to Headtable.

How to choose

You plan on Android or a computer: Seat Puzzle or PlanWed, or Zola on a computer.
You don't want a subscription: Headtable, paid once, or Seatsy's lifetime option.
Your guest list is already on Zola: start with Zola's seating chart.
You need to-scale floor plans with walls and doors, or plan events all year: Seat Puzzle.
You want seating rules, Auto-arrange, RSVPs, an escort list and place cards on your iPhone: Headtable.

Try Headtable free with your own guest list.

Download on theApp Store

How we compared

We read each app's US App Store page and its official website on October 17, 2026 and list only what they state. We didn't buy the other apps' paid plans, so where a vendor doesn't publish something, such as the limits of a free demo, the table says "—". Headtable's facts come from its own App Store listing.

Frequently asked questions

What is the best wedding seating chart app for iPhone?

It depends on how you plan. For a couple planning one wedding on iPhone or iPad without a subscription, Headtable is free for up to 50 seated guests and Headtable Pro is a one-time purchase (we make Headtable, so weigh that). If your guest list is already on Zola, Zola's seating chart pulls it in and is free for up to 15 guests. For detailed floor plans on every device, Seat Puzzle is a subscription built for planners.

Is there a free wedding seating chart app?

Yes, with limits. Headtable seats up to 50 guests for free, with an unlimited guest list and the chart as a PDF. Zola's seating chart is free for up to 15 guests, and PlanWed's free plan seats 10. The Knot's guest list and RSVP tracking are free, with printable seating chart templates.

Which seating chart apps have no subscription?

Headtable Pro is a one-time purchase (US$12.99 in the US; prices vary by country). Seatsy offers a US$19.99 lifetime purchase next to its weekly, monthly and yearly plans. Seat Puzzle and PlanWed Premium are subscriptions.

Is there a seating chart app for Android?

Seat Puzzle and PlanWed have Android apps, and both also run in a web browser. Zola's seating chart works in the Zola iOS app and on a computer. Headtable runs on iPhone and iPad only.

Does The Knot have a seating chart tool?

The Knot offers a free guest list with RSVP tracking and printable seating chart templates. In October 2026 we couldn't confirm a drag-and-drop seating chart builder on The Knot's website, although its App Store listing mentions seating arrangements. You can download your Knot guest list as a spreadsheet and import it into a seating chart app.

What happened to AllSeated?

AllSeated renamed itself Prismm, and Cvent later acquired it. Since September 2026 new events can only be created in Cvent Event Diagramming; existing Prismm events can be edited through June 2027.

Which seating chart app is best for wedding planners and venues?

Professionals who lay out events for clients all year are better served by Seat Puzzle, with detailed floor plans on every platform, or by Cvent Event Diagramming, Prismm's replacement for venues. Headtable is made for people planning their own event.

Sources

Headtable on the App Store: apps.apple.com/app/id6807763163