Free tool
Free printable wedding seating chart templates
Pick one of seven designs, add your names and date, and print a seating chart, table numbers or fold-over place cards. Leave the names blank to fill in by hand, or paste your guest list and they print typed. Free, no sign-up, and nothing you type leaves your browser.
- 7 designs
- Letter, A4 and 18×24 in poster
- No sign-up, no watermark
Designs
Seven designs, ready to print
Each design comes as a seating chart, 5×7 in table numbers and fold-over place cards, so everything on the day matches.
Nora & Theo
Gilded
Gold baroque scrollwork in the corners and a flowing script. Formal, ballroom and black-tie.
Nora & Theo
Garden
Watercolor eucalyptus in soft sage. Garden, outdoor and rustic weddings.
Nora & Theo
Blush
Watercolor peonies and garden roses in blush pink. Romantic spring and summer weddings.
Nora & Theo
Wildflower
Lavender, chamomile and cornflowers. Meadow, boho and countryside weddings.
Nora & Theo
Marble
White marble with soft gold veins. Modern-classic and city venues.
Nora & Theo
Midnight
Navy and gold art-deco lines with a classic serif. Evening and black-tie receptions.
Nora & Theo
Modern
Clean type on white with no ornament. Minimal and contemporary.
How it works
Print in three steps
- 1
Choose a design
Pick the design that matches your invitations, then choose a seating chart, table numbers or place cards.
- 2
Add your details
Type your names and date and set the number of tables and seats. Paste your guest list to print names, or leave it blank to write them by hand.
- 3
Print or save as PDF
Print at home on cardstock, or save a PDF and send it to a print shop. Chrome and Edge keep the exact page size.
Still deciding who sits where?
Headtable is a seating chart app for iPhone and iPad. Drag guests onto tables, set who should sit together or apart, collect RSVPs, then print the chart with every name filled in.
Download on theApp Store
Are these seating chart templates really free?
Yes. There is no sign-up and no watermark. A small "Made with Headtable" line prints at the bottom, and you can turn it off before printing.
Is my guest list uploaded anywhere?
No. The templates are built in your browser. The names, dates and guest lists you type never leave your device, and nothing is saved after you close the page.
What size should a wedding seating chart be?
For a display at the entrance, most couples print 18×24 in (or A2, close to it) and set it on an easel. Letter or A4 works for small dinners, as a copy for the venue coordinator, or as a handout. Choose Poster in the paper menu to get the large size.
How do I print a poster-size seating chart?
Choose Poster (18×24 in) or A2, click Print, and pick Save as PDF. Send the PDF to a print shop, which can print it on foam board or heavy paper. Chrome and Edge keep the exact page size best.
Should a seating chart be alphabetical or by table?
By table is easiest to read for up to about 100 guests. For larger weddings, an alphabetical list by last name helps guests find their name quickly. These templates print by table; Headtable can also print an alphabetical escort list from your guest list.
What paper should I use for place cards and table numbers?
Use cardstock, around 80–110 lb cover (about 216–300 gsm), so place cards stand up when folded and table numbers stay flat in a frame. Print a single test page on plain paper first.
How big are the table numbers and place cards?
Table numbers print as 5×7 in cards, one per page, with crop marks, to fit standard 5×7 frames. Place cards print six per page; each one is 3.5 in wide and folds to 3.5×1.65 in, with the name on both sides.